On documentation, observation and how therapists organise their work — plus what's new at Teraflow.
4 min readVideo
Documentation written during therapy — 4 steps
A note does not have to be written after a session. When the plan, observations and exercise statuses are recorded as you go, the documentation assembles itself. Here's how it looks in practice.
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Most therapists write notes after sessions, when memory is already working against them. A different order: document while you work. That means running a session from a plan, capturing the right observations and marking exercise statuses as you go.
When those three happen in one place, the summary and therapy note are generated automatically. The therapist does not describe the session — they confirm what is already recorded. That saves 30–60 minutes a day, which goes back to the child or to home.
Where to start? A single step: keep a daily session plan in one tool and, for a week, watch how much time your notes stop taking.
Documentation written during therapy — 4 steps
PLACEHOLDER — zastąp własną wartością/materiałem przed startem.
3 min read
What is the point of observations if they never reach the documentation?
An observation is worth something when it leads to a conclusion. Here's how structured observations turn into a functional evaluation without rewriting.
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An observation without consequences is a note for a drawer. What matters is what follows: a change in the plan, a conclusion for an evaluation, a comment for the parent. The trouble is that turning loose notes into documentation is tedious.
When observations are structured — about a goal, an activity and specific behaviours — the report can be built from existing data. A functional evaluation stops being a separate project and becomes a natural summary of a period of work.
A test of good structure: after three months, can you say how a child progressed on the goal of balance — without reaching for memory?
5 min read
GDPR in a therapy practice — 5 practical rules
Children's data requires special care. Here's what to pay attention to in documentation and communication with parents.
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Health data is a special category of personal data. Working with children adds two more requirements: consent from legal guardians and minimisation. Five rules worth knowing daily:
1. Collect only what therapy really needs. 2. Tell guardians why you process data, plainly. 3. Secure access to data — at home too. 4. Give parents a clear view of documentation. 5. Approve content before it leaves your practice.
Teraflow is designed so these rules are part of the process, not an extra checklist.
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